Job: Executive Assistant – Investment Management- London- £60K+- Hybrid

Executive Assistant– Investment Management- London- £60K+- Hybrid

Are you an experienced Executive Assistant with a background in Private Equity or Investment Banking? A prestigious Investment Management firm is seeking a highly skilled EA to provide high-level support to a C-Suite Executive and their direct team.

This is a fantastic opportunity for a proactive and detail-oriented professional who thrives in a fast-paced, high-performance environment.

The Role

As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of the executive’s day-to-day activities. You will be responsible for complex scheduling, international travel coordination, expense management, and acting as a key liaison for internal and external stakeholders.

Key Responsibilities

• Calendar Management – Efficiently manage complex scheduling across multiple time zones, coordinating internal and external meetings.
• Travel Coordination – Organise international and domestic travel via platforms like Reed & Mackay, handling flights, accommodation, transfers, and detailed itineraries.
• Meeting & Event Planning – Arrange on-site and off-site meetings, including occasional event planning duties.
• Communication Management – Handle incoming calls, emails, and messages, ensuring timely responses and follow-ups.
• Visa & Travel Documentation – Process visa applications and manage all travel-related documentation.
• Expense & Invoice Management – Accurately process expenses and invoices using Concur.
• Presentation & Report Support – Assist in creating PowerPoint presentations and preparing meeting materials.
• Stakeholder Liaison – Act as a key point of contact between the executive and internal/external stakeholders.
• Administrative Projects – Support ad-hoc office projects in collaboration with the wider administrative team.

About You

• Experience – Minimum of five years as an Executive Assistant, with at least three consecutive years supporting senior executives in Private Equity or Investment Banking.
• C-Suite Support – Proven ability to support high-level executives with discretion, professionalism, and adaptability.
• Attention to Detail – Exceptional organisational skills with a meticulous approach to tasks.
• Communication – Outstanding verbal and written communication skills, with a polished and professional demeanor.
• Technical Proficiency – Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Flexibility – Ability to work across time zones, manage shifting priorities, and meet tight deadlines.
• Team Player – Strong interpersonal skills and a collaborative mindset, able to build and maintain strong relationships.

What they Offer

• Competitive salary of £60,000 – £65,000.
• 10%-20% bonus plus company benefits.
• Hybrid working – 1 day WFH per week.
• Opportunity to work in a prestigious Investment Management firm with a dynamic and supportive team.

If you are an experienced Executive Assistant with a background in Investment Banking or Private Equity and are looking for a high-profile role, we would love to hear from you!